24-25 TEAM MANAGER MANUAL
After team selections are announced, your player will be automatically assigned to a TeamSnap team account. The Head Coach will provide the Association the Manager's name and email, after which Manager permissions will be granted.
Managers duties:
- Enter in team activities, games, practices, tournaments and game assignments
- Responsible for maintaining accurate contact information for parents and/or players.
- Ensure at least one parent/guardian email and phone number are attached to a player.
- Use TeamSnap email to send formal communication.
- Use TeamSnap chat for quick updates.
- Once the ice schedule is finalized, you will be sent a schedule in a spreadsheet that you will be able to upload into your TeamSnap
- Make sure all your Arena information is correct and addresses match.
- Every Monday, compare your TeamSnap schedule to the ice schedule on FSMH and email managers to make sure there are no conflicts.
- Do not delete the Association set team number (ex. FS402)
Did you know?
- TeamSnap is used for scheduling, and all teams are required to use this platform to maintain Association consistency. The Association has access to all team accounts, including chat and email. Since some players have access to TeamSnap, please be mindful and remind parents to post content and comments appropriately.
- All FSMH Managers will be added to the current season’s Managers TeamSnap, moderated by the Director of Managers. This is an excellent opportunity for managers to discuss questions and issues throughout the season.
- TeamSnap has customer support for basic troubleshooting issues. Desktop is the preferred method for resolving app or platform issues.
HCR - HOCKEY CANADA ROSTER
Commonly referred to as the hard card, the official team roster is a summary of players and bench staff verified to play for the season.
The Hockey Canada Registry (HCR) is a universal platform that manages all Hockey Canada Participant registrations.
Why is this important for a team manager?
- It is the official team record of players and coaches for the season, confirming and verifying eligibility to play and coach.
- The team manager must verify all player, coaching and trainer information listed.
- Players may be deemed ineligible if inaccurate information is listed, and any coach not properly rostered may be suspended.
- Managers must retain a copy of the official team roster at all games, exhibition games, and tournaments.
- All affiliated players must be listed on the official team roster to play for the team.
- The deadline to complete the required coaching certifications is November 15.
- Team Managers track and ensure team certifications are met prior to this deadline.
Procedure:
- Submit your team staff using the following link: TEAM STAFF LIST
- Association GM is responsible to prepare the Official Team Roster with information provided at player registration.
- The GM emails the completed roster to the Manager and/or Head Coach for proof reading and verification.
- Keep in mind when submitting coaches - A maximum of (5) bench staff are permitted for games.
- Once verified, the Manager will email the Registrar confirmation of review and approval to proceed with Hockey Alberta.
- Once Hockey Alberta approves, the Official Team Roster is "locked" and no further changes can be made.
Team finances remain the responsibility of the team. The Association holds no liability or responsibility in the daily management of accounts or team budgets; however, all teams must adhere to Association Operating Policy and submission requirements. Individuals/volunteers selected for the role of Treasurer accept the responsibility for operating within the Association guidelines.
Each team will have access to a team bank account. These accounts are already set up and do not close at the end of the season. Once the team has 2 Treasurers in place fill out the below change of signer form to start the process of setting up your team bank account.
CHANGE OF SIGNER FORM - TEAM BANK ACCOUNTS
Please make sure you fill out ALL of the fields in the form or it will not be approved.
if you are and EFHL team please use only your team number - eg. FS403, FS701
If you are a RAC team please use Fort Sask U___________ Rangers - no team sponsor name is needed on these accounts.
After filling out this form Servus will be in touch with your team treasurers to complete setup. All of the paperwork is now done electronically you do not need to go into the bank or call the bank directly.
A preliminary team budget is best prepared and presented at the initial parent/guardian meeting and shared with all parents no later than October 31. During this meeting, parent/coach discussion to determine which optional items should be included or omitted: i.e.. additional ice, tournaments, apparel, dryland etc.
A budget is considered approved for the season once the following conditions are met:
- Team budget is presented to all parents/guardians - at initial team meeting or through email communication using TeamSnap. Parents/guardians not in attendance at the team meeting must receive a copy of the team minutes.
- Team budget is voted on with majority support (85%) using an electronic format - one vote per player
- Team Budget must be submitted on or before October 31 to FSMH - gm@fsmhockey.com
Each team is responsible for keeping track of their budget, and team budgets must be submitted to FSMH 3 times per season.
- Oct 31
- JAN 15
- Final (end of your season)
All teams must submit a final budget on or before April 30; outlining actual costs incurred and allocation of revenue and expenses.
CLICK HERE TO DOWNLOAD A SAMPLE TEAM BUDGET
- During the initial Parent Meeting, provide a schedule for team fee collections and stick to this schedule throughout the season.
- Any unused funds will be returned to parents at the end of the season.
- If the team plans to fundraise or seek sponsorships, do not include those potential funds in the budget until they are raised.
- Fundraising and sponsorship must be listed on the team budget and identified as Revenue. After the raffle event, ensure the license is closed out. Contact the AGLC for assistance with reporting requirements.
Please follow the FSMH - Fundraising policy for any team fundraising CLICK HERE FOR FUNDRAISING POLICY
JERSEYS AND SOCKS
- Fsmh will provide all game jerseys and game socks (home and away) to each U9-U18 Rangers and Fury teams. These jerseys need to be kept in the condition they were received and returned to team managers at the end of the season. For U9-U18 Ranger and Fury tier teams your Ref fees will be held as a team bond until all jerseys and equipment have been returned at the end of the season. For RAC teams, a team bond will be charged to the team.
- Only unused game socks need to be returned
- U5 and U7 teams, Tim Hortons provided 1 game jersey and one set of socks to each player. These jerseys and socks will be kept by the player at the end of the season.
- Jerseys are to be washed in cold water and hung to dry. If jerseys go in the dryer, the name bar area can be damaged and the jersey may shrink. Any damages of this sort will be charged back to the team.
BEST PRACTICES:
- Review sizes with player numbers; assign based on the size of the player, not the desired number.
- Wash jerseys regularly and hang them to dry. Teams may select a Jersey parent role.
- Jersey must be stored in jersey bags.
- Players are not to store jerseys in bags.
- Enter player numbers into TeamSnap; helpful when collecting jerseys at the end of the season.
- No modification or alternation of the jersey permitted.
During the season, a jersey may incur damage. Any reasonable damage to a team jersey that happens during gameplay is covered by the Association. Provide pictures.
NAME BARS
- Book in with Enhance it as soon as possible to have name bars added to game jerseys. Order form can be found on the managers page on the FSMH website.
- Only Enhance it is authorized to apply and remove name bars and letters.
EQUIPMENT
- Each team will receive a full puck bag and a first aid kit. This equipment is to be returned to the equipment director at the end of the season.
- U9 teams will receive 1-2 sets of goalie gear for use during the season.
BEST PRACTICE: Ensure the equipment is kept together and assigned to players throughout the season. All items are expected to be returned in good condition at the end of the season.
COACH SUPPLIES:
We are thrilled to announce that Winners Way Source for Sports is sponsoring FSMH Coaches this Season!
Every Head Coach will receive an awesome tote bag filled with essentials: a whistle and lanyard, a whiteboard, extra whiteboard markers, and a special coach VIP discount card to use throughout the season!
But that’s not all—Winners Way is also providing each FSMH and RAC player with a discount card to enjoy all season long! We couldn’t be more excited about this partnership and the incredible support for our coaches and players!
Coach packages can be picked up by the Head Coach at Winners Source For Sports.
PRACTICE JERSEYS
- U9-U18 Ranger and Fury tier divisions - please use the Winners Source for Sports order from - CLICK HERE FOR ORDER FORM
- For RAC teams, please use the Enhance it order form - CLICK HERE FOR ORDER FORM
End of the Season Return Date:
March/April, at the conclusion of the season – please watch for Association communication Equipment Items to return:
- Jersey Set (Home/Away)
- Goalie Equipment (U9)
- Pucks, Puck bags
- First Aid Kit
**The Association reserves the right to invoice a team for damaged and/or lost player jersey(s). If any parent or guardian fails to return an FSMH Jersey, the Association may block registration for the following season.
BEST PRACTICE: Take an inventory of all equipment items received. A full jersey set is issued at the start of the season and remains with the team until the end of the season.
EQUIPMENT REPLACEMENT COSTS-
- GAME JERSEY - $120.00 EACH
- PRACTICE JERSEY - $25.00 EACH
- GOALIE EQUIPMENT - COST GIVEN WHEN REPLACED
- PUCK BAG $30.00
- NAME BAR REMOVAL $15.00
- JERSEYS NOT WASHED $5.00 EACH
2024-25 Coaching Requirements - Must be completed by November 15, 2024.
ATTENDING TOURNMANETS
- FSMH Teams are permitted to attend Tournaments
- Consider division, tier and location when selecting Tournaments
- Hockey Alberta lists sanctioned tournaments available in Alberta.
- Other resources exist; however, FSMH Teams are not permitted to attend unsanctioned Tournaments; the Tournament must provide each team with a Tournament Sanction Number.
- Adherence to Association restricted dates and participation in Edmonton Minor Hockey Week
- Adherence to Permit requirements
- Build a clear travel and tournament itinerary, communicate to parents well in advance of departure
- Work within established and agreed upon Budget outline from start of the season • Ensure all tournament games are entered into TeamSnap BEST PRACTICE: Discuss Tournament expectations at initial team meeting.
Season Process: The association will work with Association Assignors to ensure the EFHL schedule is uploaded into the RAMP system. Game codes will be provided automatically, and if the EFHL makes a change, assigned referees will be automatically notified.
Regular League Games: referees/officials are booked by the association in coordination with Association Referee Assignors.
Game Changes: Please notify the ice allocator so that refs can be notified of any changes - admin@fsmhockey.com
No-Show Referees: In the event referees/officials fail to show up for a game, a rostered team official is expected to referee the game.
BEST PRACTICE: check the referee room a minimum of 15 minutes prior to the game start. The Head Coach from each team must agree on a suitable replacement(s) from the coaching staff.
Payment of Referees: Each official must receive exact funds in an individual envelope. Keep track of all cash payments in the team budget using game date as the reference.
PERMITS
Hockey Alberta requires permits to ensure players are properly insured during travel and exhibition games. Failure to obtain a permit could result in the suspension of coaches and/or the Manager or future permits unapproved by the Association, or Hockey Alberta. More importantly, not obtaining a travel permit means that players are not insured. Hockey Alberta approves permits, but teams apply through the Association.
- Travel permits are not required for League games (regular season or playoff).
- Travel permits are not required for FSMH assigned practice times.
- Travel permits are not required for games in Edmonton Minor Hockey Week.
- Travel permits are required to attend tournaments.
Permit Application Process:
- Complete the Permit Request Form.
- Permits application turnaround is 3-5 business days.
- Approved travel permits are emailed to the application contact.
- Managers are responsible for having the travel permit during travel.
BEST PRACTICE: Submit the Permit Request Form a minimum of 7 business days before the scheduled game. Retain a copy of the permit during travel and ensure TeamSnap is updated with permit application details, date, location and, games.
Volitional acts that result in harm or the potential for physical or psychological harm. Maltreatment can take many forms, but generally includes any act, lack of an action or deliberate behaviour, by a person(s) in a position of trust that causes physical, emotional and/or sexual harm or damage to another person. Maltreatment also includes child abuse, which can be defined as any form of physical, emotional and/or sexual mistreatment or lack of care which causes physical injury or emotional damage to a child, whether done in person or through technology (including but not limited to computers, the Internet, cell phones, cameras, web cameras and other media).
The combined use of negative aggression and power. It occurs when one or more individuals abuse power and direct verbal, physical or social aggression at another individual. Harm inflicted by Bullying may be physical, psychological, social or educational.
Engaging in a course of vexatious comments or behaviours that are known or ought reasonably to be known to be unwelcome, including but not limited to unwanted behaviour that is based on discrimination prohibited by human rights legislation and includes sexual harassment.
Game schedules are set by Leagues and all Association practice ice is allocated directly by the Association.
Timelines for delivering practice ice is dependent on receiving League game schedules. To manage ice allocation expectations Team Managers must ensure an understanding of the following process.
High-level Ice Allocation Process:
- Leagues, outlined in Hockey Alberta Tiering Model, determine the number of teams in each division based on tiering and number of games required.
- Leagues request game ice from member Associations.
- Association Allocators identify and provide ice times to requesting leagues.
- Draft schedules are provided to Association Allocators to review.
- Requested changes are made and finalized game schedule is posted to the league website.
- Allocators balance and consider several different factors when allocating ice, including availability, blackouts, session count, time between sessions, balance desirable and undesirable ice and divisional requirements.
- At the beginning of a new round of play, playdowns, and during league playoffs ice distribution is not always available well in advance.
Rescheduling an EFHL game
- Contact the opposing team to request a game change. The opposing team must agree before proceeding.
- Game swaps are free of charge.
- Team requesting the change must provide the ice.
- Ensure all EFHL League Game Reschedule Procedures are followed.
- Notify the FSMH ice allocator of the change. - admin@fsmhockey.com
Practice Ice:
FSMH utilizes ice in Fort Sask, Bruderheim, Lamont and Redwater for regular practices.
Shared/Hybrid Ice
Teams of all ages could receive shared ice practice times. Efforts should be made to work cooperatively to best utilize the ice time. Teams should avoid using shared practice ice for inter-squad scrimmages.
PICK UP EXTRA ICE:
Each team will be provided with a level-specific REC Times password for the Head Coach and Manager to use. With this you will be able to see all of the associations' available ice - IN PINK
DROP ICE:
In cases where ice has been assigned to teams and not used, FSMH will invoice the team for the cost of the ice. To avoid this fee, teams must provide a written notice via email to FSMH at least 21 days before the ice time they are unable to use. When teams are unable to use short-notice practice ice (given to them with less than 21 notice), they will not be charged a no-show fee if they provide written notice to the FSMH Ice Allocator within 72 hours of the ice time being allotted.
TRADE ICE WITH ANOTHER FSMH TEAM:
This is the preferred method of moving ice around the association. Managers can use the manager teamsnap chat to trade ice with other teams. Once you have confirmed and agreed on a trade, please fill out the trade form.
Each player registered with FSMH will be required to pay a $50.00 fundraising bond at the time of registration.
- Every player can qualify for a refund of the $50.00 fundraising bond if a minimum of $50.00 of FSMH Association online 50/50 tickets are sold in that players name. Refunds are done by March 1 of the current season via credit card, cheque or registration credit.
- Every dollar sold of online FSMH Association 50/50 tickets up to a maximum of $50.00 will be refunded towards each player’s fundraising bonds.
- If no FSMH association online 50/50 tickets are sold, no refund will be given.
Since 1964, the tournament has been a pinnacle week in the season for minor hockey in the city, as Quikcard Edmonton Minor Hockey Week determines the top teams in every division. The legacy even includes a Guinness World Record in 2003 for the largest ice hockey tournament. This season Hockey Edmonton anticipates about 10,000 players from more than 600 teams ranging from U9 to U18, and representation from all corners of the capital region, to participate at the 2023 edition of the event
Over the past 59 years, with the exception of a one year pause due to the COVID-19 pandemic, Hockey Edmonton has gathered hundreds of thousands of people, including players, families, coaches, referees, and volunteers. With its rich history, this tradition of celebrating minor hockey and making memories in the capital city region is a legacy that is set to last for generations to come
All FSMH EFHL team will participate in this tournament. You will see a gap in your schedule in January (approx 2-3 week) do not book tournaments this week. The tournament is mandatory for all EFHL teams.
FSMH pays your entrance fee into this tournament.
Team & Individual Photos are scheduled for October 19th - 22nd this year. Location is TBA! We are once again using Big Wall Pix for our Photos.
As in previous years, parents will be required to come in with their player, and choose which photos they like. You will pay and order on site.
FSMH is once again covering a digital and print copy of the Individual/Team Photo.
New this year we will be have Head Coach Headshots done. This is for Association use, and will be at zero cost to our Coaches.
Managers will be required to fill out online Rosters prior to October 3rd. These will be sent out at the end of September.
Questions about pictures email- admin@fsmhockey.com
The Rangers & Fury logo is permitted for use by all teams with written authorization.
• High Resolution file.
• Examples include printing logos in brochures for tournaments, team apparel etc.
Rates
Daily Rate = $1550.00 per day based on 10 hours of service per day. Per bus.
Hours over 10 are billed at $155.00 per hour.
*(Note: hours are not just driving time they are continuous hours of work)
650 kilometres included per day. $2.50 per kms. Over the 650 kms.
Driver changes are required after 12 hours per day.
The charge for the Driver change is dependant on where the driver change takes place. (normally they are $600.00)
All airport pick ups are charged applicable airport fees.($600.00 +Applicable airport fees)
Wi-Fi - $75 per day
All Rates subject to 5% GST.
All overnight trips the driver must be provided a room.(See below)
Cancellation policy: 3 business days before the trip date.
PLEASE READ THE FOLLOWING:
- This quote is valid for 30 days from date stamp.
- Coaches are subject to availability upon booking.
- Gratuity is at customer discretion & directly with driver
- We reserve the right to upgrade/substitute with equivalent equipment when necessary.
- Quoted rates are based on current diesel prices 2
- Any changes/additions made to the trip, prior to or during, may incur additional charges. Price is conditional based on final itinerary. 14 Days prior to commencement date of each trip and for each coach the Customer will provide Carrier with a detailed itinerary.
- Excess use will result in additional charges3
- The above prices do not include the cost of driver accommodations4 which is the customers responsibility.
- Booking Lead Times:
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- Any cancellations for this must be received with 3 working days’ notice; otherwise, cancellations charged will be incurred per the cancellation policy. Our cancellation policy:
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We require written notice of cancellation 3 days prior to the trip start date to avoid any cancellation fees. Should cancellation be made after this time frame, a one-time charge of 40% of the trip will be applied to the payment method on file. If the cancellation occurs within 48 hours of the trip start date 100% of the trip will be applied to the payment method on file. *Unless due to unforeseen weather. Force Majeure is in effect and the driver would make the decisions on whether it is safe to continue to drive the trip.
There are no refunds or credits given due to Mechanical issues, weather issues or late arriving busses. Traxx does its absolute best to ensure the service although issues do come up which cannot be avoided.
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- Booking requests booked as a preliminary trip booking(s). The booking request should be made as soon as possible by filling out and sending in the Client Booking Form. Recommended to give thirty (30) days lead time.
- 10 to 14 days prior to the commencement date of each trip and for each bus, the Customer will provide the Carrier with a detailed itinerary setting forth the type of service and itinerary information for the Services. Final commitment to the trip must be made no later than 14 days prior to departure. Failure to make commitment will either result in cancellation penalties and / or loss of booking.
- No changes are allowed 48 within 48 hours of the trip.
- Change requests can be made up to 5 days before; however, are subject to availability and fleet utilization. Change requests within 5 days cannot be accommodated. For cancellations, see cancellation policy.
- Specifications. :
- 52 or 56 Passenger motor coach each year of the contract with TRAXX Coachlines with Seat belts & GPS Login
- VCR/DVD/CD players
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1Damage deposit applicable to AB trips where alcohol is consumed onboard. Customer is responsible for obtaining and providing AGLC Alcohol permit to TRAXX in advance of trip. Please ask your sales representative for more details.
2 Additional fuel surcharges may be applicable if the monthly average diesel price at the time of service goes above quoted current price.
3Delays due to the following will result in overage charges: late flights, late trains, missed ferries, traffic, construction, weather, road closures, itinerary additions made by guide or key contact while trip is in progress and incorrect information provided by client to TRAXX. 4The minimum requirement for driver accommodations is a single lockable room with a private bathroom
FORMS
Each Player registered with FSMH is required to fill out and submit a medical information sheet
CLICK HERE FOR THE MEDICAL INFORMATION SHEET
https://www.hockeyalberta.ca/uploads/source/Forms/HockeyCanadainjuryreport.pdf
When are you covered? Hockey Canada and each of the Branches of which Hockey Canada is comprised is specifically named as an insured, and all sub-associations, leagues and teams form a part of Hockey Canada. Coverage includes any officer, director, employee, coach, volunteer worker, instructor, referee, or member of a Committee, while acting within the scope of his or her duties. It includes members of any teams, leagues, Branch teams, division teams, national teams or international teams provided all are registered with or affiliated with Hockey Canada. It includes any sponsor of any team or Hockey Canada, but only with respect to his, her or their liability as such; and it includes any owner of any insured team. You are covered:
1. During Hockey Canada/Branch sanctioned events (league games, tournaments, practices, training camps, when playing member teams only and during sanctioned fundraisers and events**.
2. During transportation directly to and from the arena or venue for a sanctioned event.
3. In accommodations while billeted or at a hotel during a Hockey Canada/Branch sanctioned hockey activity.
** Important Note: Sanctioned events take place within clearly defined parameters set out by your Branch and its constituents. These can include association, team and league scheduled practices, games, evaluations/tryouts, and related activities. These activities, which would qualify as “normal” hockey program delivery, all fall within the scope of regular day-to-day operations of a minor hockey association, team, and league, and do not require specific sanctioning authority. However, program extensions such as dry land training camps, exhibition games and tournaments, all require separate specific sanctioning.
It is important that you check with FSMH if planning an event outside of normal programs such as fundraising and team social events.
CLICK HERE FOR MORE INFORMATION
If you team is planning an event outside of regular ice for example a parents vs players game, please use eventpolicy.ca for your insurance needs.
Once you have received the completed insurance cert please email to gm@fsmhockey.com with arena, date, and time.
Coach Compensation Package
All “AAA” Teams – Total Monthly Maximum Package $3600.00
- Head Coach - Max $1,800/ Month
- *Assistant Coaches Max $600 each/Month (Max of 3 Assistant coaches)
U18, U16, U15, U13 AA Teams (NON-PARENT COACH)– Total Monthly Maximum Package $2200.00
- Head Coach - Max $1,000/Month
- *Assistant Coaches Max $400 each/Month (Max of 3 Assistant coaches)
U11 “AA” Teams (NON-PARENT COACH) – Total Monthly Maximum Package $1,100
- Head Coach max $500/Month
- Assistant Coaches Max $200 each/Month (Max of 3 Assistant coaches)
The coach's and assistant coaches' pay combined must not total more than the monthly compensation package totals listed above. If fewer than 3 assistant coaches are hired for any team, the compensation rate does not change; the total package would be reduced.
Coach Travel and Mileage
- Coaches will not be paid travel time or milage for any regular season events or games, including tryouts, exhibition games, dryland & special events.
- If the team has chosen group travel, such as a bus or a plane, the coach is expected to travel with the team.
- If the team is not taking group travel for an out-of-town tournament, the coach will be paid .30/km for the return trip.
- If attending a meal planned by the team, the coach’s meal will be paid for by the team.
Any coach that has a child on the above teams will not be provided with compensation unless approved by the RAC Board. The pay period for coaches is from approximately September 1 to March 31st, subject to the completion of the season (losing out of playoffs) and team activities ceasing. In this case, the March payment will be prorated.
Trainer Compensation
| TEAM | Rate Per Practice | Rate Per Game |
| U18AAA | $50.00 | $100.00 |
| U18AA | $50.00 | $80.00 |
| U17AAA | $50.00 | $80.00 |
| U16AA | $50.00 | $75.00 |
| U15AAA | $50.00 | $75.00 |
| U15AA | $50.00 | $75.00 |
| U13AA | NO TRAINER | NO TRAINER |
| U11AA | NO TRAINER | NO TRAINER |
- If a trainer is unable to attend a practice or a game, it will be the trainer's responsibility to find a substitute.
- If an overnight trip, the trainer will be reimbursed for hotel expenses.
- If attending a meal planned by the team, the trainer’s meal will be paid for by the team.
- If group transportation is not provided to the tournament, the trainer will be paid .30/km
- If the team has chosen group travel, such as a bus or a plane, the trainer is expected to travel with the team
- Trainers will not be paid travel time or milage for any regular season events or games, including tryouts, exhibition games, dryland, or special events.