Your Role as a Manager The Team Manager is a central figure in creating the flow of communication – not only within the team (players, parents, and coaches), but between the team and all support systems such as Fort Saskatchewan Minor Hockey, other teams, referees, officials, etc.

Ultimately, the manager is responsible for ensuring all the off-ice tasks are completed. This does not mean that the manager must do it all; he or she needs to make sure that it gets done via delegation. Also, it should be noted that some coaches will take on some of the activities that the manager is normally responsible for overseeing. By taking on the operational aspects of the team, the manager enables the coach to focus on player development and on-ice instruction to provide the players with rewarding hockey experiences. This manual provides information to aid Team Managers in the smooth operation of the team by discussing the need to delegate and by identifying key topics that the Team managers will need to address.

• Operate the teams within established Policies & Procedures.
• Ensure the financial requirements of FSMH are fulfilled.
• Assist the Head Coach in monitoring the off-ice conduct of team members and team followers, to ensure that the Team’s role as Community Ambassadors is maintained
• Establish, maintain, and enhance communication with other Association’s team members at the appropriate level.
• Organize a parent meeting for your team.
• Have each player fill out a Hockey Canada Medical Form and Fair Play form
• Coordinate the activities of the team including scheduling exhibitions & Tournaments.
• Schedule parent volunteers for concession duty, time clock, game sheet, and penalty box positions
• Assist with the formation of team budgets with Team Treasurers.
• Arrange for team transportation and accommodations if needed (or delegate)
• Arrange for extra ice as required and ensure monies are set aside in the budget for this.
• Notify Ice Allocator a minimum of 16 days prior to any ice changes.
• Confirm scheduled away games.
• Submit travel requests form (not for league play) and special events requests in accordance with the rules, as outlined.
• Input team lists and game stats promptly into league websites.
• Organize and lead parents or parent committees as required (ensure all positions within the team are filled i.e., safety person, fundraising, treasurers, etc.)
• prepares Affiliation list and emails to their Level Director (Level Director to forward to General Manager)
• will ensure the team follows the FSMH Fundraising Policy

Head Coach Job Description

• Work with the team manager as the official spokesperson on behalf of the team
• Send out communications to the team when necessary and respond in a timely manner
• Coordinate the delegation of responsibilities to the assistant coach and manager
• Plan on and off-ice activities in consultation/collaboration with the assistant coach
• Plan, implement and control pre-game preparation and communication with the team
• Design and share the practice plans in consultation/collaboration with the assistant coach (Free IHS log-ins Available)
• Coach the team in all games and practices
• Establish rules for the team and oversee the supervision of the players
• Know and respect the roles of each person assigned to a position on the team, and work within the scope of your own role unless requested by another role to take on their duties.
• Abide by FSMH Policies and Procedures
• Abide by the FSMH Code of Conduct
• teach athletes to play fairly and to respect the rules, officials, opponents, and teammates.
• ensure all athletes receive equal instruction, discipline, support, and appropriate, fair playing time.
• obtain proper training

Assistant Coach Job Description

• Assist with planning, organizing, and conducting practices
• Assist with pre-game preparation
• Assist with the operation of the team during the games
• Assist with the supervision of players off and on the ice
• Assist with the formulation of the game plan
• Report to the head coach

Two treasurers will set up a bank account at Servus Credit Union, Fort Sask under the team’s name with both individuals being the signing authorities.

The Treasurers will look after the books; retain all receipts and log all deposits.

Team budgets and financial accounts shall be a team activity and responsibility. FSMH assumes no liability or responsibility in the management of team accounts.

A financial statement must be sent out to all parents of the team monthly, and a copy must be sent to the FSMH Sports Coordinator, on Oct 31, Jan 31 and at the end of the season.

At any time during the season, the FSMH Sport Coordinator can request a financial audit of any FSMH team. During the audit, the team Treasurers must provide the current bank balance, a copy of all receipts for any expenses and a record of all deposits. All money not accounted for could result in a criminal investigation.

Budgeting issues should be discussed with the parents at the beginning of the season to ensure that team expectations are reasonable. Determine what expenses cannot be avoided, what additional activities the team would like to participate in and their additional cost to the team and then, how the necessary funds will be raised and distributed.

PARENT LIAISON - This position involves communication with parents and coaches during situations where there may be concerns needing to be addressed within the parent group of an FSMH team.

Concerns may arise over things like ice time, choice of players for overtime, or various other items. The Liaison is in place to create a safe place for parents to go if they wish to have a concern addressed that they feel they cannot discuss calmly with the coaches directly.

If there is a conflict between coaches or team staff, the Parent Liaison can accept the concern/complaint and address t with the parties involved keeping all personal information confidential if requested.

The parent should approach the Liaison to discuss the situation and fully express their concerns or questions. this should be done in a reasonable and calm manner with the Liaison. Any anger or frustration should be dealt with with the 24-hour rule where a cooling off period of 24 hours is used. Then, the issue is communicated within the next 24 hours.

The Liaison would then communicate with the coach who could address the concerns directly with the liaison present or could communicate through the Liaison. This will likely complete the communication, but in the instance where it does not, the Liaison would try to keep the communication going. If the situation warrants, the level director can be called into the situation to help mediate a solution.

If the Liaison, Coach, Parent, and level Director cannot come up with a solution, then the Clevel director would contact the Member Advocacy Committee for further discussion and the development of a solution that is workable.

Parent liaison should be someone not related to the Head Coach and is a non-bias party.

Team Safety Person - Your teams medical information sheets will be emailed to you from FSMH

a. This is the most qualified person available with training in First Aid, Respect in Sport Activity Leader, and the Safety Program. This person in charge takes control of the emergency and assesses the injury status of the player.

b. The Hockey Canada Safety Program is a development initiative of Hockey Canada. The emphasis of this program is on injury prevention and safety through risk management and education.

c. This will be accomplished by providing Safety people with the risk management, safety tools and information to allow them to implement effective injury prevention and risk management programs where safety is always the priority.

d. This will be accomplished by every team having a qualified Safety Person who will be focused on the safety and well being of the players.

e. The program is available to any person who is interested in being a Safety Person on their team.

1. JERSEY PARENTS – Home & Away (Optional) a. Ensures jerseys are always in the dressing room 60 mins prior to the game time. Collects and washes jerseys for team players (wash in washing machine and hang to dry). responsible for the care of the team jerseys
2. TIM KEEPERS, PENALTY BOX AND GAME SHEETS
3. CALL PERSON- A call Person/Control Person Needs to know the location of the emergency phone or has a phone at their disposal. The control person is responsible to control the crowd and participants to ensure that the Emergency Action Plan can be executed effectively. This includes ensuring that the parents or guardians are aware of the situation and what is occurring.
4. TOURNAMENT COORDINATOR - Under direction of the Manager and the Coaching Staff will seek out and apply to tournaments. Attends tournament meetings if required and communicates information back to the team. All parents are required to assist at tournaments. Things to keep in mind before attending a tournament:
   1. Will the tournament fit into the team’s regular schedule?
   2. When do fees need to be paid?
   3. Travel (transportation, permits)
   4. Entrance fee
   5. Will the tournament present the team with the right level of challenge?
   6. How many games is the team guaranteed?
   7. What is the set-up? Any unique rules?
   8. Is same day travel an option or is accommodation required?
5. FUNDRASING COORDINATOR
6. DRYLAND TRAINING COORDINATOR/TRAININER (OPTIONAL) - Set up off ice and on ice training for players. Ensure all permits are in place for off site training. Educate players o n pre and post game stretching.

CLICK HERE TO VIEW THE EFHL MANAGER/COACH MEETING