FSMH TEAM MANAGER RESOURCES
The Manager is primarily responsible for all off-ice activities and is a vital part of our program. Our team Managers are encouraged to engage all members of your team to ensure your season is a successful one and collectively supported.
FSMH requires each team to have a Manager and Treasurer. Having the support of parents allows the coaching staff to focus on the players on-ice instruction.
We encourage you to take the time to become familiar with FMSH Policies including the FSMH Volunteer/Fundraising Bond Commitment
Each team is required to fill out the Bank Account Letter and book an appointment with Servus Credit Union in Fort Sask to set up their team's bank account.
CLICK HERE TO FILL OUT THE BANK ACCOUNT LETTER REQUEST 2022-23
Is your team traveling to a tournament or playing in an exhibition game as the visiting team (even if the game is in Fort Saskatchewan)- Your team needs a travel permit
Is your team hosting an exhibition game - you need a exhibition game permit
Is your team planning something outside of regular schedule games or practices - eg. dry land training - you need a special event permit
Enhance It - Fort Sask
Here is the link for AAA and AA team apparel
http://www.enhanceitembroidery.ca/store/c9/Rangers_Apparel.html
ENHANCE IT FORT SASK
HERE IS THE LINK FOR RANGER HOCKEY APPAREL
http://www.enhanceitembroidery.ca/store/c9/Rangers_Apparel.html
ENHANCE IT - FORT SASK
http://www.enhanceitembroidery.ca/store/c11/Fury_Hockey.html
Your Role as a Manager The Team Manager is a central figure in creating the flow of communication – not only within the team (players, parents, and coaches), but between the team and all support systems such as Fort Saskatchewan Minor Hockey, other teams, referees, officials, etc.
Ultimately, the manager is responsible for ensuring all the off-ice tasks are completed. This does not mean that the manager must do it all; he or she needs to make sure that it gets done via delegation. Also, it should be noted that some coaches will take on some of the activities that the manager is normally responsible for overseeing. By taking on the operational aspects of the team, the manager enables the coach to focus on player development and on-ice instruction to provide the players with rewarding hockey experiences. This manual provides information to aid Team Managers in the smooth operation of the team by discussing the need to delegate and by identifying key topics that the Team managers will need to address.
a. Operate the teams within established Policies & Procedures.
b. Ensure financial requirements of FSMH are fulfilled.
c. Assist the Head Coach in monitoring off-ice conduct of team members and team followers, to ensure that the Team’s role as Community Ambassadors is maintained
d. Establish, maintain, and enhance communication with other Association’s team members at the appropriate level.
e. Organize a parent meeting for your team.
f. Have each player fill out a Hockey Canada Medical Form and Fair Play forms
g. Coordinate the activities of the team including scheduling exhibition & Tournaments.
h. Schedule parent volunteers for concession duty, time clock, game sheet and penalty box positions
i. Assist with formation of team budgets with Team Treasurers.
j. Arrange for team transportation and accommodations if needed (or delegate)
k. Arrange for extra ice as required and ensure monies are set aside in budget for this.
l. Notify Ice Allocator a minimum of 16 days prior to any ice changes.
m. Confirm scheduled away games.
n. Submit travel requests form (not for league play) and special events requests in accordance with rules, as outlined.
o. Input team lists and game stats promptly into league websites.
p. Organize and lead parents or parent committees as required (ensure all positions within the team are filled i.e., safety person, fundraising, treasurers etc.)
q. prepares Affiliation list and emails to their Level Director (Level Director to forward to Sport Coordinator)
r. will ensure the team follows the FSMH Fundraising Policy
Two treasurers will set up a bank account at Servus Credit Union, Fort Sask under the team’s name with both individuals being the signing authorities.
A letter is required from the FSMH office (See link below) to open the account (to confirm the Team name and the individuals applying for the account).
The Treasurers will look after the books; retaining all receipts and log all deposits.
A financial statement must be sent out to all parents of the team monthly, and a copy must be sent to the FSMH Sports Coordinator, on Oct 31, Jan 31 and the end of the season.
At any time during the season, the FSMH Sport Coordinator can request a financial audit of any FSMH team. During the audit, the team Treasurers must provide the current bank balance, copy of all receipts for any expenses and a record of all deposits. All money not accounted for, could result in a criminal investigation.
Budgeting issues should be discussed with the parents at the beginning of the season to ensure that team expectations are reasonable. Determine what expenses cannot be avoided, what additional activities the team would like to participate in and their additional cost to the team and then, how the necessary funds will be raised and distributed.
PARENT LIAISON - This position involves communication with parents and coaches during situations where there may be concerns needing to be addressed within the parent group of a FSMH team. Concerns may arise over things like ice time, choice of players for overtime, or various other items. The Liaison is in place to create a safe place for parents to go if they wish to have a concern addressed that they feel they cannot discuss calmly with the coaches directly. The parent should approach the Liaison to discuss the situation and fully express their concerns or questions. this should be done in a reasonable and calm manner with the Liaison. Any anger or frustration should be dealt with the 24 hour rule where a cooling off period of 24 hours is used. Then, the issue is communicated within the next 24 hours. The Liaison would then communicate with the coach who could address the concerns directly with the liaison present or could communicate through the Liaison. This will likely complete the communication, but in the instance where it does not, the Liaison would try to keep communication going. If the situation warrants, the Category director can be called in to the situation to help mediate a solution. If the Liaison, Coach, Parent and Category Director cannot come up with a solution, then the Category director would contact the VP / Hockey Ops or President for further discussion and the development of a solution that is workable. Parent liaison should be someone not related to a coach.
Team Safety Person - Your teams medical information sheets will be emailed to you from FSMH
a. This is the most qualified person available with training in First Aid, Respect in Sport Activity Leader, and the Safety Program. This person in charge takes control of the emergency and assesses the injury status of the player.
b. The Hockey Canada Safety Program is a development initiative of Hockey Canada. The emphasis of this program is on injury prevention and safety through risk management and education.
c. This will be accomplished by providing Safety people with the risk management, safety tools and information to allow them to implement effective injury prevention and risk management programs where safety is always the priority.
d. This will be accomplished by every team having a qualified Safety Person who will be focused on the safety and well being of the players.
e. The program is available to any person who is interested in being a Safety Person on their team.
- JERSEY PARENTS – Home & Away (Optional) a. Ensures jerseys are always in the dressing room 60 mins prior to the game time. Collects and washes jerseys for team players (wash in washing machine and hang to dry). responsible for the care of the team jerseys
- TIM KEEPERS, PENALTY BOX AND GAME SHEETS
- CALL PERSON- A call Person/Control Person Needs to know the location of the emergency phone or has a phone at their disposal. The control person is responsible to control the crowd and participants to ensure that the Emergency Action Plan can be executed effectively. This includes ensuring that the parents or guardians are aware of the situation and what is occurring.
- TOURNAMENT COORDINATOR - Under direction of the Manager and the Coaching Staff will seek out and apply to tournaments. Attends tournament meetings if required and communicates information back to the team. All parents are required to assist at tournaments. Things to keep in mind before attending a tournament:
- Will the tournament fit into the team’s regular schedule?
- When do fees need to be paid?
- Travel (transportation, permits)
- Entrance fee
- Will the tournament present the team with the right level of challenge?
- How many games is the team guaranteed?
- What is the set-up? Any unique rules?
- Is same day travel an option or is accommodation required?
- FUNDRASING COORDINATOR
- DRYLAND TRAINING COORDINATOR/TRAININER (OPTIONAL) - Set up off ice and on ice training for players. Ensure all permits are in place for off site training. Educate players o n pre and post game stretching.
Team meetings are essential in the development of formal communication amongst a team, and they encourage participation from all members. An initial meeting should be set up shortly following the formation of the team. (Note: Ideally, the manager and a preliminary budget should be in place before the initial team meeting.) This helps to ensure that all parents understand the commitment, both time and financial (including tournaments), up-front and before the season commences. Team Volunteers Once the First Parent Meeting has taken place, team meetings can be set based on the team’s need and desire for more meetings. Many sub-committees will form following the first meeting as well. Every Team Manager must delegate, it would be virtually impossible to perform all tasks alone. However, the Team Manager should be aware of or involved in the operations of these sub-committees and should pass along updates to the rest of the team. Many of the duties covered in this manual will be carried out by the parent volunteers and not directly by the Team Manager so do not worry you will have help.
SAMPLE AGENDA:
- Introduction
- Coaching Overview - Goals, objectives, expectations, time commitments, expected conduct, dress code, discipline
- Budget
- Volunteer sign up
The Team Manager and the coaching staff should discuss team rules and safety procedures at the beginning of the year with both the players and the parents (at the first parents’ meeting).
The most important thing to remember when dealing with team rules is to be fair, progressive, and consistent! Further, the Manger and team needs to keep in mind that when dealing with minor hockey most players have other activities/priorities along with hockey, so conflicts and absences are to be expected. The level of commitment will vary with age, level of the team, etc. When implementing rules, explain the significance of the rule to the team and the consequence for not abiding by it. When enforcing rules, everyone on the team must be treated equally or team unity will break down.
- CODE OF CONDUCT -
- Having a set code of conduct will ensure consistency when dealing with any team issues that may arise. The Code of Conduct should be discussed as part of the expectations for parents and players during the first parent meeting, and a finalized copy should be distributed among all team members.
- It is a good practice to have parents and players sign a copy, showing that they are committed and will take responsibility for their actions should a dispute arise during the season. The following are topics to consider for inclusion:
- Conduct at practices, games, events, team functions.
- Locker room conduct and procedures (prior to game, after game clean-up)
- Team attitude (coach, players, and parents’ ethic codes)
- Respect
- Harassment/Bullying
- Drugs / alcohol
- Cell phones and Cameras not permitted in dressing room
- DISPUTES -There may come a time where a Team Manager will have to involve the team liaison between the team parents and coaches to resolve disputes. The parent should be comfortable knowing they can bring concerns to the Team Manager for any reason. The Team Manager should work with the coach and parents to first try to resolve disputes at the team level. The team manager should be familiar with the policy and procedures surrounding these incidents. If a dispute cannot be resolved at the team level, the Team Manager should contact their Association for the appropriate next step.
When are you covered? Hockey Canada and each of the Branches of which Hockey Canada is comprised is specifically named as an insured, and all sub-associations, leagues and teams which form a part of Hockey Canada. Coverage includes any officer, director, employee, coach, volunteer worker, instructor, referee, or member of a Committee, while acting within the scope of his or her duties. It includes members of any teams, leagues, Branch teams, division teams, national teams or international teams provided all are registered with or affiliated with Hockey Canada. It includes any sponsor of any team or Hockey Canada, but only with respect to his, her or their liability as such; and it includes any owner of any insured team. You are covered:
1. During Hockey Canada/Branch sanctioned events (league games, tournaments, practices, training camps, when playing member teams only and during sanctioned fundraisers and events**.
2. During transportation directly to and from the arena or venue for a sanctioned event.
3. In accommodations while billeted or at a hotel during a Hockey Canada/Branch sanctioned hockey activity.
** Important Note: Sanctioned events take place within clearly defined parameters set out by your Branch and its constituents. These can include association, team and league scheduled practices, games, evaluations/tryouts, and related activities. These activities, which would qualify as “normal” hockey program delivery, all fall within the scope of regular day to day operations of a minor hockey association, team, and league, and do not require specific sanctioning authority. However, program extensions such as dry land training camps, exhibition games and tournaments, all require separate specific sanctioning.
It is important that you check with FSMH if planning an event outside of normal programming such as fundraising and team social events.
HCR is your Hockey Canada Roster Number
A Roster/ HCR A Hockey Canada Roster will be emailed to the team Manager from FSMH once the team has been finalized.
Make sure all your players have at least one parent Respect in Sport – Parent
All coaches and on ice volunteers must have a current criminal record check and have completed the coaching requirements for the team. Please visit https://www.hockeyalberta.ca/coaches/clinic-information/ for current requirements list. • All CRC and Coaching clinics must be complete before Nov 15.
**Note – All players and Bench staff must be listed on the HCR.
The purpose of affiliation for FSMH teams is to supplement a team in case of illness, injury, or other forms of absenteeism on the team. Hockey Teams may affiliate Players from a Hockey Team within their Association in a lower Division or Category. A player may be affiliated to only one team. An affiliated player must come from a lower tier, division, or category.
- Your team will be set up on TeamSnap once your team is finalized.
- Once the ice schedule is finalized you will be sent a schedule in a spreadsheet that you will be able to upload into your TeamSnap from
- Make sure all your Arena information is correct and addresses match.
- Every Monday compare your TeamSnap schedule to the ice schedule on FSMH emails to managers to make sure there are no conflicts.
- Prior to any game contact the others team’s manager and exchange any additional information needed such as o Arena capacities o Dressing room rules o Is the arena tap water potable in arena? o Entrance and Exit rules
- If you are the home team you will want to find the away manager for there roster labels for the game book prior to giving it to the volunteers in the time box.
- If you are the home team, make sure all your volunteer positions are schedule and those volunteers have showed up to fill their role.
All Minor Hockey Associations and their teams will adhere to:
MINOR HOCKEY MINIMUM SUSPENSIONS are set out by Hockey Alberta Bylaws and Regulations
- All Exhibition, Tournament, and Provincial Playoff game sheets are to be emailed to the Zone 2 Discipline person immediately following the completion of that game along with all supporting evidence (i.e., Ref Report).
- When a Player or Team Official receives a suspension, the suspension will be served in the next consecutive League, Tournament, or Provincial Playoff games. Exhibition games do not count as served games.
- A copy of the game sheet to show that the suspension has been served must also be emailed to the Zone 2 Discipline person. Failure to do so will constitute that the suspension has not been served which could result in further suspensions to the Team Official(s). Please ensure that this is being followed.
- ** Sometimes, you will not receive a ruling from Hockey Alberta prior to the next scheduled game. If you are not sure if a player or coach will be receiving a suspension, a good rule of thumb to use is “WHEN IN DOUBT, SIT OUT” to avoid further repercussions. ** CLICK HERE TO SEE PENALTY ABBREVIATIONS LIST
Hockey Alberta is committed to contributing to the physical, psychological, social and spiritual health of individuals of varying abilities, backgrounds and interests. Hockey Alberta firmly believes that only when sport environments are safe and inclusive can these values be realized. Participants in Hockey Alberta sanctioned programming should have the reasonable expectation that it will be in an environment that is accessible, inclusive and is free from all forms of Maltreatment, Bullying and Harassment.
Section 11 – Maltreatment, is a new addition to the Hockey Canada Rulebook for the 2021-22 season. The update includes bringing all forms of Maltreatment under one section of the rulebook and provides guidelines for escalating penalties based on the severity of the inappropriate behaviour from players and team officials. Hockey Canada believes that every person should have positive experiences in hockey, the revision of the playing rules better reflects the organization’s commitment to ridding the game of all forms of maltreatment.
The purpose of the implementation of Section 11, is to:
- Establish principles and guidelines, as well as appropriate responses to instances of Maltreatment, Bullying and Harassment.
- Promote a commitment to eliminating Maltreatment, Bullying and Harassment for all participants through education, awareness and prevention.
- Provide direction on establishing principles and guidelines as well as appropriate responses to instances of Maltreatment, Bullying and Harassment.
- Provide a safe environment for participants in any sanctioned program.
A new national reporting system will also be implemented to eradicate discrimination of all forms from the game. The new rule and system includes, but is not limited to, discrimination based on race, ethnic origin, skin colour, religion, age, sexual orientation, gender identity and disability.
Incidents of Maltreatment that may occur on or off-ice may be reported. As part of the new rules, certain infractions will include an indefinite suspension pending a hearing, as well as mandatory hearings for repeat offenders. Incidents may be reported by the official or by completing the form below.
Hockey Alberta is committed to ensuring an investigation of all reports of Maltreatment, Bullying or Harassment involving participants takes place.
The two volunteer treasures can focus on this important area. The Team Treasurer is responsible for collecting, banking and distribution of all funds.
Budgeting issues should be discussed with the parents at the beginning of the season to ensure that team expectations are reasonable. Determine what expenses cannot be avoided, what additional activities the team would like to participate in and their additional cost to the team and then, how the necessary funds will be raised and distributed.
Team budgets and financial accounts shall be a team activity and responsibility. FSMH assumes no liability or responsibility in the management of team accounts.
The association recognizes that local team officials, by whatever name: coach, assistant coach, manager, treasurers etc. are placed in a position of trust with respect to the Association, parents and players. As such, individuals appointed to these positions shall accept the responsibility for operating within Association guidelines and the accounting for their actions and will ensure all parents are aware of the following rules and guidelines before team budgets are finalized. Coaches will ensure parents are encouraged to ask questions.
CLICK HERE TO FILL OUT THE BANK ACCOUNT REQUEST LETTER TO TAKE TO SERVUS CREDIT UNION
CLICK HERE TO DOWNLOAD A SAMPLE TEAM BUDGET
CLICK HERE FOR THE REF PAYMENT TRACKING SHEET
EFHL TEAMS - NO team bonds will be handed into Fort Sask Minor hockey this season.
All teams are still expected to cash call for the bond in the amount of $1000.00 min (You may need more or less). Your team will keep these funds on hand and use the funds to pay your refs at each and every game.
Managers, please keep track of these cash payments with the template available under Banking. At the end of the season, each manager will submit their tracking sheet for payment, and once all of the team’s equipment is returned the amount paid to refs will be reimbursed to each team. Long story short no more picking up monthly chqs for ref payments.
- Budgets need to be submitted to Fort Sask Minor Hockey for review on:
- 1 – Oct 31, 2022
- 2 – Jan 31, 2023
- 3 – Final – end of season
RAC - Your team bonds will still be $1000.00 Due before Oct. 15th.
COME BACK SOON
If applicable, the coach should discuss the dress code with players and parents at the beginning of the year. Players should be dressed in a respectful manner for games, but as a team you will want to consider issues such as cost, and relevance for your team. For example, if the team does a warm-up prior to games, the dress code may be tracksuits or dryland gear. The need for a dress code may vary based on age, competitive level, etc.
- all team uniforms (socks and sweaters) are provided by FSMH, and remain the property of FSMH, under the direction of the Equipment Coordinator. These are to be used for all league, playoff, and exhibition games. These items are not to be used as practice equipment.
- uniforms and equipment will be assigned to each coach in accordance with established procedures. The Coach/Manager is responsible for in-season care and return at season’s end. Any needs or concerns regarding equipment/uniforms are to be brought to the attention of the Equipment Coordinator.
- the official uniform shall be New York Rangers home and away colours, appropriately crested. All helmets and pants must be black.
- the U11 AA, U13 AA, U15AA/AAA, U16AA, 17AAAAA, & U18AA/AAA teams will wear red helmets and red pant shells. These colours differentiate these teams as the Elite Stream teams in FSMH. The procurement and cost of these items is borne entirely by the teams/parents, not by FSMH.
- It is the responsibility of the team’s Coach or Manager to sign out and pick up the team’s equipment at the beginning of the season from the FSMH Equipment Coordinator. If the team has a locker, the Coach will be contacted by the Equipment Coordinator for access to their lockers.
- All equipment is on loan to the teams from FSMH. The only items the teams may keep are the socks. Everything else is to be returned in good condition at the end of the season.
- It is the responsibility of the team’s Coach and Manager to ensure that the equipment is cared for throughout the season.
- Jerseys are to be washed after each game and hung to dry. (see “washing instructions” for more details)
- Teams may choose to have a jersey parent wash and care for jerseys.... or they may choose to have each player care for their own jerseys. Either way, it is still the responsibility of the Coach/Manager to ensure that they are cared for properly throughout the season.
- Jerseys must travel in a garment bag. FSMH provides team jersey bags. If each player requires a garment bag, then that is the responsibility of the team and/or parents to supply them.
- If teams choose to affix name bars to the jerseys, they must ensure that they are applied and removed by Enhance it in Fort Sask
- At the end of the season, only the Coach or Manager can return all the equipment back to the Equipment Coordinator. And they must return all items at the same time. DO wash all jerseys in COLD WATER ONLY and HANG TO DRY
EQUIPMENT REPLACEMENT COSTS-
- GAME JERSEY - $120.00 EACH
- PRACTICE JERSEY - $25.00 EACH
- GOALIE EQUIPMENT - COST GIVEN WHEN REPLACED
- PUCK BAG $30.00
- NAME BAR REMOVAL $10.00
- JERSEYS NOT WASHED $5.00 EACH
Jersey Washing instructions Jersey Name Bars $10.00 COST GIVEN WHEN REPLACED /EACH 15.00 $5.00 EACH JERSEY WASHING INSTRUCTIONS DO wash jerseys in COLD WATER ONLY and HANG to dry DO use colorsafe Oxiclean with the White Jerseys DO NOT put jerseys in the dryer DO NOT overload your front load washer (do 2 or 3 loads if necessary)
- The concession depends on volunteers to help, so please ensure that you have volunteers lined up for all home games, at the JRC arena.
- A fine of $100 will be issued to a team for each volunteer that does not show up. 3
- Also, throughout the season your team will be called upon to provide volunteers for a Chiefs/Hawks game at the JRC arena. This is an expectation of every team within FSMH as the association financially benefits from the proceeds from the concession.
- Concession Volunteer Requirements League/Exhibition Games/Provincials/Tournaments:
- 2 volunteers supplied by the home team 15 minutes prior to game time.
- 1 minute prior to and the duration of the 1st and 2nd period intermission or until the lineup subsides.
- 15 minutes at the conclusion of the game, or until the lineups subside.
- Hawks (Chiefs/Hawks Playoffs):
- 2 volunteers (during play off volunteers may increase to 3) arrive 45 mins prior to the game time, volunteers will stay in the concession until it closes at the end of the 2nd period intermission (the concession will not close if the game is not the last game of the day).
- The volunteers are expected to, upon closing of the concession, remain and clear the condiment table, restock the concession from the storage room, and wipe down counters. 6. the concession will not be open for any practices.
- the concession will not be open for regular hockey evening games Monday to Thursday, except Chiefs, Hawks, U15 AAA, U16 AAA, U18 AAA, and tournaments
- the concession will be open Saturdays and Sundays from 0800-2200 whenever there are back to-back games to allow it.
- the concession will open upon request for tournaments and special events The Public Relations Director will assign concession duties to FSMH teams for each Chief or Hawks game. If your team is not available to provide volunteers on your assigned game, it is the Manager’s responsibility to switch dates with another team.
- PLEASE ALWAYS ASSUME THE CONCESSION IS GOING TO BE OPEN AND SCHEDULE PARENTS
- Basic rules that apply to all concession volunteers: a. all volunteers must wash their hands when entering the concession area, and again periodically throughout the session. b. volunteers may not wear shorts, tank tops or open toed shoes. If a volunteer reports wearing shorts or open toed shoes, they will not be allowed inside the concession and a suitably attired volunteer must be sent in to replace the volunteer. If a replacement is not supplied, the team will be fined for the volunteer shortage. volunteers are not to eat while in the concession area, they may however, eat outside of the concession area during a slow period while the game is on d. volunteers are requested to stock pop coolers, candy bins, wipe counters and tables, when there is need. e. the concession will allow all volunteers free hot beverages. f. please sign in on the sheet at the door at the beginning of your slot g. show respect to toward concession employees and customers. h. Please be mindful of loitering: children are not to be hanging around the concession. i. Many of the basic rules for concession volunteers are laid out in accordance with health board regulations. The required volunteer numbers and concession openings schedule are made in the spirit of providing the best service in the most cost-effective manner possible. This approach provides the greatest amount of financial return to the sports program as possible. Concession Manager Leona Armstrong 780-722-6012
2022 Rates
Daily Rate = $1450.00 per day based on 10 hours of service per day. Per bus.
Hours over 10 are billed at $145.00 per hour
600 kilometres included per day. $3.00 per kms. Over the 750 kms.
Driver changes are required after 12 hours per day.
The charge for the Driver change is dependent on where the driver change takes place.
WiFi - $50 per day
All Rates plus GST.
All overnight trips the driver must be provided a hotel room but not meals.
All longer trips that will be over 1100 kms per day are quoted separately.
Cancellation policy: 48 hours before trip on a business day.
- This quote is valid for 30 days after receipt.
- Coaches are subject to availability upon booking.
- We reserve the right to upgrade/substitute with equivalent equipment when necessary.
- Any changes/additions made to the trip, prior to or during, may incur additional charges.
